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Job Profile - COMPANY SECRETARY

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COMPANY SECRETARY
   

Job Purpose

To coordinate all arrangements for meetings of the Board to ensure that they are properly
organized and conducted, and to implement all necessary policies and procedures to ensure that the company complies with the Memorandum, Articles of Association and its statutory obligations.

Job Responsibilities:

1. Coordinates all arrangements for meetings of the Board and management committees to ensure that they are properly organized and conducted and that minutes are accurately recorded and circulated.

2. Advise the Board and management committees on all statutory and constitutional requirements to ensure that business is conducted in a proper and effective manner.

3. Circulate decisions of the Board and committees to all relevant parties and take any necessary follow-up action to record progress on these.

4. Keep Board and committee members informed of all issues relevant to them and provide any necessary training and induction to ensure that they are aware of their responsibilities and of procedures.

5. Prepare any returns and records required by statue to ensure that the organization conducts its business in a legal and proper manner.

6. Prepare the annual report of the organization in accordance with legal and constitutional requirements.

7. Maintain the share register and the membership records of the Board and management committees.

8. Oversee the arrangements for the conduct of elections to the Board and committees.

9. Take all necessary steps to ensure that the company complies with data protection legislation.

10. Provide all necessary advice on mergers and acquisitions, ensuring that a thorough risk analysis is carried out.



Knowledge, skills and experience required:

The job requires:
*a qualified company secretary or lawyer;
*at least 10 years' experience as a company secretary or lawyer;
*good knowledge of the organization;
*excellent organizational and time management skills;
*good interpersonal skills. 

   

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