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Key Points for Effective Meetings !!!
A huge amount of money and time is wasted with unproductive and
poorly run meetings, and yet they fill a vital role in modern
communication. What are the 'big picture' key points?
Do you really need a meeting? Is
there some other more efficient way to reach the decision needed; a
more efficient way to pass on the information you're there to share?
Even if some of you need to be there, do you all need to be? Have you
ever counted up the salary cost of a roomful of senior executives?
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Have
an agenda, which everyone should be able to contribute to - circulated
at least a few days before the meeting. Benefit - No hidden surprises,
no sudden dumping of issues.
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Stick to the agenda. If other issues are thrown in, and are relevant,
ask for them to be held until General Business.
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Place the most important items at the top of the agenda. Benefit - if
someone has to leave early, the critical items have been discussed.
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Get
closure on each item, if at all possible. What's the point of having
another meeting if agreement can be reached now? At the very least,
make sure there is SOME progress.
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Distribute minutes straight after the meeting - saves confusion over
who is doing what.
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Don't moan about poorly run meetings - do something. If meetings you
attend are not well run, what are you doing about it? Bring it up as
an agenda item.
By
Robyn Pearce
Lucy Doss
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